Payroll Coordinator

Description Under the general supervision of the Director - Finance, enters, balances.
manages and reconciles the payroll for the County Government Center, Highway Department, Harbor Haven Rehab Center, Dept.
of Community Programs, and Social Services and Legislative employees.
Enters information into the computer and runs all appropriate reports and balances accounts.
Computes federal withholding and FICA taxes, sends through modem to EFTPS and files appropriate 941 reports.
Balances retirement monthly and unemployment compensation quarterly.
Computes State withholding (Wisconsin and Arizona) and sends through computer transfer.
Balances year end to prepare the W-2s for all county employees.
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0pt; font-family:"Times New Roman",serif;} The following duties are normal for this position.
These are not to be construed as exclusive or all?inclusive.
Other duties may be required and assigned.
- Manages, supervises, countywide all payroll functions; maintains the computerized JDE payroll system used to process payroll for all County employees.
- Inputs, balances and reconciles data from time sheets submitted for general county and legislative employees using computerized payroll system.
- Transfers electronically the time entry from time clock and other payroll entry systems used by other departments (Harbor Haven Rehab Center, Dept.
of Community Programs, Department of Social Services, and Highway Department.
) - Processes/computes/manages/balances and reconciles payroll for all county payrolls, bi-weekly and monthly; includes timesheet data input by outlying departments.
- Responsible for computing and reconciling tax withholding and deductions associated with payroll processing and the calculation of net earnings for the entire County.
- Responsible for bi-weekly calculation, reconciliation and reporting of Federal/FICA withholding for the entire County; responsible for electronic transmittal of withholding through Electronic Federal Tax Payment System on a timely basis so that a penalty is not assessed.
- Responsible for semi-monthly calculation, reconciliation and reporting of state withholding (Wisconsin and Arizona) for the entire County; responsible for transmittal using established state system on a timely basis so that a penalty is not assessed; requests electronic transfer of withholding by County Treasurer.
- Responsible for monthly calculation, reconciliation and reporting of Wisconsin Retirement System eligible wage base and appropriate county and employee paid contributions; requests electronic transfer of contributions by County Treasurer.
- Responsible for monthly and quarterly calculation, reconciliation and filing through the internet filing system of the Unemployment Compensation Wage Basis Report to the appropriate State agency.
- Responsible for all year-end payroll processing functions; reconciles and produces Form W-2’s for all county employees on a timely basis; prepares and submits all Federal and state reports via appropriate media on a timely basis.
- Responsible to reconcile and pay premiums for Life Insurance, Whole Life Insurance, Short Term Life Insurance, Prudential Disability Insurance, Delta Dental Insurance, and the Employee Benefits Flex Bend program.
- Responsible to produce the Annual Nondiscrimination Testing Worksheet for the Bestflex Plan and submit to the plan to be in compliance with the plan.
- Produces and prints accounts payable checks weekly as well as EFT transfers.
Sends them to the bank on business online banking though ACH transfer.
Sends the positive pay for payroll and accounts payable checks to the bank.
- Posts payroll into the general ledger, corrects payroll errors, prepares payroll journal entries.
- Manages garnishments and other voluntary payroll deductions initially and when changes occur.
- Manages salary distribution for payroll splits, add ons and changes for payroll general ledger accounts.
- Produces financial analysis reports and miscellaneous reports when requested.
- Produces and prints the bi-weekly time sheets for the general government employees.
- Controls general ledger chart of accounts for payroll accounts.
- Runs the bank reconciliation through the bank for payroll and accounts payable check reconciliation’s and runs outstanding check reports used by the Treasurer’s office to reconcile checking accounts.
- Gives assistance to auditors and county employees relating to payroll functions.
- Responsible for printing payroll reports, payroll checks and account payable checks, as well as direct deposit advice slips and making sure that employees that have a county email get their direct deposit advice slip is sent to their email so they have the choice to print it themselves.
- Payroll lead for implementing the new HCM system Oracle Cloud and will continue maintaining this computerized Oracle Cloud payroll system once implemented.
Typical Qualifications Desirable Knowledge and Abilities: Knowledge of accounting and bookkeeping principles, computer operation, operation of county government, requirements for various state and federal reports, and payrolling principles.
Ability to operate a variety of office equipment, pay close attention to detail, and interact effectively with other departments and employees concerning payroll matters.
Training and Experience: Associates degree in accounting with equivalent experience or Bachelor’s degree in accounting preferred.
2 to 5 years of work experience in accounting and payroll.
In evaluating candidates for this position, the County may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the duties of the position.