Alta Resources is Hiring!
Summary
With general supervision this position provides a broad range of highly skilled, highly confidential administrative support and services to Senior Leadership.
The incumbent must create and maintain strong interpersonal relationships while providing support in areas related to executive administration, travel, meeting scheduling and preparation, record keeping and projects as assigned.
This individual will handle sensitive material and information with discretion.
While often working independently this role will be a part of a team oriented group of individuals.
Essential Duties & Responsibility
Other duties may be assigned.
• Preparation of confidential correspondence, reports and other complex documents
• Preparation and coordination of incoming and outgoing mail and shipments for executive staff members
• Interface with senior management, internal/external customers, government and community officials with tact and diplomacy
• Organize travel and meeting arrangements
• Arrange and schedule meetings including reserving and setting up conference rooms and videoconferencing specifically for those directly supporting
• Incorporate process improvements where necessary to create efficiencies
• Complete various ad-hoc projects and perform other duties as assigned
• Regular attendance, punctuality and adherence to agreed-upon schedule of availability are conditions of employment and essential function of this position.
• Coordination of client visits and lunches
• Printer/Copy Machine maintenance
• Coordination of Corporate Calendar or CorpServices mailbox
• Attending to facilities requests (e.
g.
parking, building maintenance, etc.
)
• Meeting attendance for the purpose of taking minutes
• Answer and direct incoming calls for those directly supporting
• Board related activities
• Distribution of mail
Leadership Responsibilities
Although this position will not have responsibility for direct reports, the position requires active leadership in the way of supporting strategic initiatives as well as active personal development and application of Six Sigma methodologies.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional qualifications include:
- Excellent verbal and written communication skills
- Ability to multi-task in a fast paced environment
- Strong time management skills
- Ability to handle multiple and competing priorities
- Exceptional attention to detail and organization skills
- High level of confidentiality and ability to handle sensitive information
- Ability to work independently and demonstrate excellent team work
- Flexible, accurate and able to quickly adapt to change
- Creative problem solver and proactive
- Ability to occasionally travel to special events as needed
EDUCATION and/or EXPERIENCE
Requires high school diploma or equivalent (GED, HSED) and 5 or more years of related administrative experience; executive assistance experience preferred.
Neenah, WI | Brea, CA | Fort Myers, FL | Pasig City, PH | Belize City, BZ | Mexico City, MX
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