Judicial Assistant

CORE VALUES Invested in Serving Devoted to positively impacting our communities Better Together Inspire unity by promoting collaboration, trust and respect Create Progress Encourage growth through innovation to advance and succeed Support Through Compassion Prioritize one another through communication, inclusion and transparency to bolster our community Position Purpose Do you have experience in a legal setting and writing correspondence? We are hiring! Reporting to a Circuit Court Judge, the Judicial Assistant performs support duties including case management; preparation of documents; conducting scheduling conferences and pre-trial conferences; scheduling hearings, cases, and meetings; and other administrative duties as required.
Schedule: 8:00-4:30 M-F Outagamie County offers benefit options to those that work 20 hours or more/week.
*Exclusions may apply 1.
Health, Dental, and Vision options start the first of the month following 1 Full Month of employment.
2.
HSA (Health Savings Account) or a FSA (Flexible Savings Account) options 3.
Life Insurance for Full-Time Employees (Paid for by the County) 4.
Short-term Disability (optional) 5.
Long-term Disability for Full-Time Employees (Paid for by the County) (OCDSA Union members excluded) 6.
Paid Vacation, Holidays, Floating Holidays, and Sick time 7.
Employee and Family Health Clinic located in the County Administration Building (for employees, spouses and dependents ages 2 and older covered by a county health plan).
8.
Behavioral Health Services for employees available at OC Employee & Family Clinic 9.
Continuing Education 10.
Pet Insurance Discount option 11.
Retirement Options: *Deferred Comp (Public Sector Retirement Savings Plan) *Wisconsin Retirement System (retirement pension plan in which the county pays a portion and the employee pays an amount) Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week.
Learn more today by visiting: https://www.
outagamie.
org/government/departments-f-m/human-resources/employee-benefits-information Outagamie County Diversity Statement: Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive.
We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities.
We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities.
We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement.
We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained.
Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.
Key Responsibilities The following duties are most critical for this position.
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Conducts statutory scheduling hearings, pre-trial conferences and status conferences.
Learns, uses and understands CCAP.
Performs case management; reviews pending case reports; initiates action on all cases.
Schedules court hearings, appointments, and meetings; prepares daily and weekly calendars.
Provides coverage and training for other courts as needed.
Performs administrative duties related to alternative treatment courts – Truancy, Drug, Mental Health and Veterans Courts.
Maintains the attorney list for Dean appointments.
Operates the tele-conferencing and video-conferencing equipment in the courtrooms.
Performs jury management, prepares jury instructions for jury trials, schedules interpreters for court hearings.
Manages of out-of-county case assignments and requests for substitution of judge.
Composes and types correspondence, reports, legal forms, orders and decisions, purchase requisitions, and maintains inventory control.
Maintains Judge's library.
Staffs monthly Judge's Meetings; prepares Minutes and follow-up for next meeting.
Organizes, maintains, and assumes custodial responsibility for interdepartmental files and records.
Receives, screens, and places telephone calls, provides information and assistance to the general public and others, processes daily mail.
Maintains regular and predictable attendance, works overtime/extra hours as required.
Performs other duties as assigned.
Education/Certifications/Experience Requirements Associate degree including training in legal terminology, office procedures, and word processing.
With three to five years legal office experience.
Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Required or Preferred Skills Ability to operate a variety of office equipment including personal computer, typewriter, photocopier, fax machine, telephone, and Dictaphone.
Ability to add, subtract, multiply, divide, calculate decimals and percentages, and make use of the principles of descriptive statistics.
Ability to comprehend and interpret a variety of documents including court orders, motions, stipulations, statement, etc.
, law books, administrative and other codes, letters and other correspondence, etc.
Ability to prepare a variety of documents including Court orders, decisions, jury instructions, calendars, letters and other correspondence, purchase orders, and payment vouchers.
Ability to use and interpret legal terminology.
Ability to communicate effectively with attorneys, Clerk of Courts, and other court personnel, Child Support Agency personnel, Department of Human Services personnel, Register in Probate, Probation and Parole personnel, Sheriff's Department and Jail personnel, the general public, and others verbally and in writing.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week.
Learn more today by visiting: https://www.
outagamie.
org/government/departments-f-m/human-resources/employee-benefits-booklet OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.